Customs treatment procedure for imported goods 1. Release of goods imported into Russia for unrestricted circulation. 2. Copy of the contract between the Seller and the Buyer and any further agreements deriving from it (if applicable), accompanied by a notarized translation into Russian. 3. The original consignment note on international form (bill of lading, CMR, rail waybill, etc.). 4. Invoice (pro-forma): original invoice with the Seller's authentic seal or stamp, detailing the following:
The invoice must bear the Seller's original stamp or seal. 5. Invoices for shipping, insurance services, loading/unloading, warehousing, etc., unless these costs were included in the general invoice under the stated delivery terms. 6. Charter of Articles of Association of the company. 7. Copy of the Statistics Agency certificate with OKPO (Russian National Classification of Businesses and Organizations) and SOATO (System of Administrative Unit Codenames) codes. 8. Certificate from the bank confirming the existence of foreign currency and ruble accounts, specifying details of the bank and the Buyer. 9. Copy of the Certificate of Registration for Taxation Purposes (for corporate entities). 10. Copy of the Official Registration Certificate (corporate entities). 11. Import Transaction Passport. 12. Packing Lists. 13. Instruction to your bank to pay customs duties and taxes, specifying the Buyer's OKPO code and taxpayer ID No. 14. If prepayment was made for the goods under the contract, you will need supporting paperwork for that payment, complete with copies of account statements witnessed by the Buyer's CEO and chief accounting officer, bearing the Buyer's original seal. 15. Power of attorney to your AGENT's employee, stating his passport details, authorizing such employee to declare the goods and have them customs cleared. 16. Power of attorney to the AGENT to receive and forward goods to the consignee. 17. Certificate of compliance (safety) for any goods that require a safety certificate when imported into Russia. 18. Certificate of origin (if required). 19. In cases expressly mentioned by the Federal Customs Service of Russia in its regulations, the customs authority may also require: veterinary certificate, phyto-sanitary certificate, sanitary certificate, official permits from Russian authorities (e.g. the Interior Ministry, Ministry of Culture, Health Ministry, etc.), and classification opinion from customs authorities determining classification of the goods under CCIB. If this is the first time your company is clearing goods through Baltic Customs, you will be required to present the following additional paperwork:
All papers are required to be notarized.
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Correct and timely issuance of shipping paperwork is a 50% guarantee of successful delivery. ICF Group will help you put the necessary paperwork together, and we will take care of any papers missing, and have them approved by authorities.
